Privacy Policy

1 Information We Collect

Information You Provide

• • Mailing List: If you subscribe to our newsletter, we collect your email address and optionally your name.
• • Demo Requests: If you schedule a demo through our Calendly integration, that information is collected and processed by Calendly according to their privacy policy.

Information Collected Automatically

By using our website, you consent to the collection of analytics data as described below. You can opt out at any time using the cookie settings banner.

• • Analytics Data: We use Google Analytics and PostHog to collect information about how visitors use our website, including pages visited, time spent on pages, and general device information.
• • Section Engagement: We track which sections of our pages you view and how long you spend on them to improve our content.
• • Feature Interactions: We track when you click on feature cards or interactive elements to understand what interests our visitors.
• • Tool Usage: When you use our free tools (HIPAA Checklist, Ideal Client Profile, NPP Builder), we track that you started and completed them. We do NOT track the content you enter or your results.
• • Assessment Usage: When you use our clinical assessments, we track that you started and completed them and how long you spent. We do NOT track your scores, answers, or interpretations.
• • Local Storage: We use your browser's local storage to remember your preferences, such as whether you've dismissed the newsletter popup. This data stays on your device.

User Identification

• • Demo Bookings: When you book a demo through Calendly, we associate your email address with your browsing activity to provide better service and understand your interests.
• • Mailing List: When you subscribe to our newsletter, we associate your email address with your browsing activity to send you relevant content.

We also do not collect:

• • Health or medical information
• • Payment or financial information
• • Government identification numbers
• • Precise location data

2 How We Use Your Information

• • Send you newsletters and updates about CoralEHR (only if you've subscribed)
• • Understand how visitors use our website to improve user experience
• • Respond to your inquiries and provide support

3 Third-Party Services

Our website uses the following third-party services:

4 Cookies and Tracking

By using our website, you consent to the use of cookies as described below. When you first visit, you will see a cookie consent banner where you can opt out of non-essential cookies. You can change your preferences at any time by clearing your browser's local storage and revisiting the site.

Types of Cookies We Use

Managing Your Cookie Preferences

• • Cookie Banner: Use the cookie consent banner when you first visit to accept or decline non-essential cookies.
• • Browser Settings: Most browsers allow you to block or delete cookies through their settings.
• • Google Analytics Opt-out: Install the Google Analytics Opt-out Browser Add-on.
• • Reset Preferences: Clear your browser's local storage to reset all cookie preferences.

Note: Our clinical assessment pages process all data locally in your browser. We do not track or record your assessment responses or results.

5 Data Sharing

We do not sell, rent, or trade your personal information to third parties. We may share information only:

• • With service providers who assist in operating our website (subject to confidentiality agreements)
• • If required by law, court order, or governmental regulation
• • To protect our rights, privacy, safety, or property

6 Data Security & Retention

We implement appropriate technical and organizational measures to protect your information.

• • Mailing List Data: Retained until you unsubscribe or request deletion
• • Analytics Data: Retained per Google's policies (typically 14-26 months)
• • Assessment Data: Not applicable — we do not collect or store it

7 Your Rights

• • Unsubscribe: Click the unsubscribe link in any of our emails
• • Request Deletion: Contact us to request deletion of your personal information
• • Access Your Data: Request a copy of the personal information we hold about you
• • Opt Out of Analytics: Use browser extensions like Google Analytics Opt-out

8 Children's Privacy

Our website is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

9 California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete your information, and the right to opt out of the sale of your information. We do not sell personal information.

10 Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date.